By-Laws

FORMATION:

The Gateway Metal Detecting Club came into existence informally in October of 2015. The first formal meeting of the club was held on January 5, 2016, when officers were nominated, the club name voted upon, and by-laws drawn up. The officers and by-laws were officially voted in at the February 2, 2016 meeting.

NAME:

The name of this organization shall be the Gateway Metal Detecting Club (Gateway MDC).

STATEMENT OF PURPOSE:
The purpose of this organization shall be to
1. Promote the education of detectorists in the hobby of metal detecting.
2. Promote responsible metal detecting through reviews of laws and regulations.
3. Promote environmental protection through responsible detecting practices, recycling, and trash removal at hunt sites.
4. Promote enjoyment of the metal detecting hobby.
5. Promote safety in the pursuance of metal detecting.

MEMBERSHIP:
1. Any person may join the organization as a member. Children between the ages of 12-17 may join with written parental permission. If under the age of 12, children will be welcomed free as members with parental supervision, but shall not be able to vote on club matters. 
2. Only registered, paid-up members over the age of 17 may hold office and vote on organizational matters.

MEMBERSHIP DUES:                                                                                                                                    Membership dues are $20/yr, with additional household family members $15. Children 11 and under are free. Membership dues shall be as follows: If joining from Jan-Jun, dues are $20. If joining from Jul-Dec, dues are $10. Membership renewals shall be considered as of January of the current year.

EVENTS AND MEETINGS:
1. The organization shall meet no less than once a month.
2. Meetings shall be on the first Tuesday of each month from 7-9pm at the Missouri Civil War Museum, 222 Worth Rd, St. Louis, MO, 63125.

OFFICERS:
Only elected officers may access and spend the organization’s funds.
Failure of any officer to uphold the duties of their office shall be grounds for removal from office.
An officer may be removed from office by a vote of 2/3 of the registered, paid-up membership.

The organization shall have four officers:

President

–The president shall

A. Oversee all workings of the organization.

B. Be the official spokesperson of the organization.

C. Direct all monthly meetings.

D. Pursue permission, if necessary, to hunt sites for organizational activities.

E. Keep order and direct all voting procedure at the monthly meeting.

F. Coordinate calls for the Community Assistance team.

G. Maintain the club email and answer all queries in a timely manner.

H. Assist with the newsletter.

I. Ensure that all members abide by and adhere to the articles in the STATEMENT OF PURPOSE.

J. Personally abide by and adhere to the articles in the STATEMENT OF PURPOSE.

 Vice-president

–The vice-president shall

A. Oversee the club meeting and make sure proceedings stay on time.

B. Maintain oversight of the Finds of the Month contest.

C. Pursue permission, if necessary, to hunt sites for organizational activities. 

D. Keep the projector, cords, and instructions, and make sure there is a compatible laptop.

E. Maintain the club library.

F. Make maps for the Mystery Hunts.

G. Assist with the newsletter.

H. Record all nominations for office, and tally all final votes.

I. Personally abide by and adhere to the articles in the STATEMENT OF PURPOSE.

 Treasurer

–The treasurer shall

A. Oversee and handle all monetary transactions such as, but not confined to, membership dues, raffle and 50/50 contests, hunt fees, equipment purchase, organizational expenses such as business cards, ink cartridges, patches etc., and any other expenses which occur in the normal running of the organization.

B. Ensure that all receipts are kept in a timely and legal manner for tax purposes.

C. Ensure the organization has sufficient funds to facilitate the paying of bills.

D. Assist with the newsletter.

E. Pursue permission, if necessary, to hunt sites for organizational activities. 

F. Personally abide by and adhere to the articles in the STATEMENT OF PURPOSE.

 Secretary

–The secretary shall

A. Be responsible for keeping the membership roster up-to-date with members’ correct personal information, status of membership (active/lapsed), and status of membership dues (received/not received).

B. Keep minutes of the monthly meeting, write them up for the monthly newsletter, and read them at the following meeting.

C. Maintain all paper files for the club.

D. Maintain all databases and files such as, but not confined to, meeting topics, presentations, newsletter articles, theme of the month, membership forms etc.

E. Send out thank you notes, sympathy cards, and other club correspondence.

F. Maintain the newsletter, with assistance from all other officers.

G. Maintain the website and keep its contents up-to-date.

H. Print attendance sheets for both club meetings and club hunts.

I. Pursue permission, if necessary, to hunt sites for organizational activities. 

J. Personally abide by and adhere to the articles in the STATEMENT OF PURPOSE.

CRITERIA FOR HOLDING OFFICE:
All individuals holding office must be registered, paid-up members over the age of 17 and be elected by a 2/3 majority vote of the registered, paid-up membership.
–Criteria
A. Members of the organization shall be nominated at both the November and December meetings and by nominations submitted through the organization’s website through both those months until December 31st.
B. Nominated members of the organization shall be voted on at both the February meeting and by votes submitted through the organization’s website from January 1 until the day before the February meeting.
C. In the case of a resignation of an officer during their term, a special election may be held to fill the office until the next February elections.
D. All officers hold their position for one year until the following February meeting.
E. The offices of president/treasurer, and that of vice-president/secretary shall be voted on in alternating years to maintain continuity between elections. 

COMMUNICATIONS WITH MEDIA OR IN SOCIAL MEDIA:                                                           

  • Only elected officers are authorized to speak on behalf of this organization to the media.
  • If a member develops a website, writes a blog, or creates a video channel such as, but not confined to, YouTube, which mentions this organization, said member must identify that they are a member of this organization and that the views expressed on the website, blog, or video channel are the member’s alone and do not represent the views of this organization.
  • No member may share information that is confidential and proprietary about this organization. This includes, but is not limited to, organization finances, personal information of members, organization strategy, sales of products, or any other information that has not been publicly released by the organization.
  • No member may film and/or sell this organization’s training classes, organization products which include, but are not limited to, patches, business cards, or organizational written articles, without consensus of prior authorization from all elected officers.

MEMBERS:

Any member who refuses to follow this organization’s code of ethics, by-laws, or statement of purpose shall, by consensus of 3 of the 4 officers, be barred from any further organizational participation, and his membership shall be rescinded immediately.

When the organization has been granted special hunting privileges on private property, wherein the owner has stated that they wish to review and possibly keep any finds made, no member shall keep any find, no matter its worth, unless the owner gives permission. Intentionally secreting any find from that location without the owner’s knowledge will result in the immediate expulsion of the member by a consensus of 3 of the 4 officers.

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